Create Your Outlook Express Address Book
|
The Address Book is designed as a separate program—though tightly integrated with Outlook Express—so it can be shared by other programs. It can store all the personal details you could want (and then some)—from name, address, and up to nine phone numbers (for the truly connected) to birthdays, nicknames, even a generous space for notes. And because it's electronic, you can say goodbye forever to marked-up, dog-eared address books because changes are made without a trace.
On This Page
 | Add a Name to Your Address Book |
| Make Changes to Your Address Book |
| Create One Name for a Group of People |
| Remove a Name or Group from Your Address Book |
Add a Name to Your Address Book
Outlook Express automatically adds to the Address Book the name of the person you reply to when you reply to an e-mail message—and of everyone else who received that message, if you clicked Reply All. That's how easy—and less prone to error—it is to build your address book!
For most users, this is useful. Junk senders don't land in your address book, because you don't reply to their spam, but people you find worth responding to are added. 1 But there will be times when you want to add someone's name yourself—say an e-mail address from a business card or when you want to write someone you've never emailed before. Here's the easiest way:
1. | To open the Address Book, click the Addresses button.  Addresses button on the Outlook Express toolbar |
2. | Click the New button, and then click New Contact.  New Contact option from the New button |
3. | Type the person's name as shown below. Typically, this is the name the recipient of e-mail messages will also see. |
4. | Type the e-mail address with no spaces as shown below. Capitalization does not matter.  New Contact Properties box, Name tab |
5. | Click each of the other tabs to add any information you want to keep on hand—such as home address, office phone number, or birthday—and then click OK. (See step 5 shown above.) |
6. | Close the Address Book.
|
Tip: If you include a street address on the Home or Business tab, when you're connected to the Internet, you can click View Map on each of these tabs to display a printable street map showing the person's address.
Make Changes to Your Address Book
We live in a culture of constant flux. People switch jobs and names, are assigned new area codes, buy cell phones, or swap e-mail addresses with mind-blowing frequency. Outlook Express makes it easy to keep pace with these address-book changes.
1. | To open the Address Book, click the Addresses button. |
2. | In the Address Book, double-click the name of the person whose information you want to change.  List of names in the Address Book Main Identity box |
3. | Click a tab to make changes as needed—for example, click the Home tab to update a home address or phone number.  Tabs in the Address Book Properties box |
4. | When you've made all the changes you want, click OK, and then close the Address Book. |
Create One Name for a Group of People
If there's a group of people you e-mail frequently—say, the parents in your child's class or your book club—you can gather all their names together under one entry (and name)—Parents or Book Club, for example. Then to send e-mail to everyone in the group, you simply type the group name in the To box when you write a message, and Outlook Express automatically sends the message to every single person on the list.
1. | In the Address Book, click the New button, and then click New Group.  New Group option from the New button |
2. | Type a name for the group as shown below.  Group tab on the New Group Properties box |
3. | To add a person from your address book, click Select Members as shown below.  Select Members button on the Group tab To add a person to the group without adding the name to your address book, type the name and e-mail address as shown below, and then click the Add button.  Name and E-Mail fields on the Group tab |
4. | Click the name of the person you want to add as shown below.  Contacts and Select button on the Select Group Members box |
5. | Click the Select button as shown above to add the name to the Members list. Repeat steps 4 and 5 until you've added every name you want. |
6. | When you've finished, click OK twice, and then close the Address Book.
|
Remove a Name or Group from Your Address Book
Follow these steps to clear your address book of the clutter of duplicate names or entries you no longer recognize.
1. | In the Address Book, click the name—whether an individual or a group—that you want to remove from your address book as shown below. |
2. | Click the Delete button as shown below, and then click Yes when Outlook Express asks for confirmation. The Address Book also removes the name from any groups it's in.  Contacts and Delete button in the Address Book |
1
Printer-Friendly Version
Send This Page
Add to Favorites